TERMS AND CONDITIONS
The Bucharest Tech Week event, Virtualized event and the GoTech World event, taking place online and in Bucharest, Romania are organized by Universum Expo SRL. All further references to the events from this document will be done through the legal organizer of the event, Universum Expo SRL.
This document sets out the terms and conditions between Universum Expo SRL and you, when you purchase a ticket or register for any event or conference or participate in any survey organized by Universum Expo SRL. By purchasing a ticket or registering for an event or conference organized by Universum Expo SRL or participating in a survey you are agreeing to comply with and be bound by these terms and conditions.
You should read this document carefully. Universum Expo SRL reserves the right to change these terms and conditions at any time.
Any amended terms and conditions will be posted to these websites: www.techweek.ro, https://virtualized.ro and www.gotech.world
DECLARATION OF CONSENT
I hereby give my consent for Universum Expo SRL to collect, process and use my personal data for the purposes of processing the purchase of my ticket and for any other use for which I have consented.
1. PURCHASING TICKETS
I hereby give my consent for the mandatory and voluntary data collected from me with the purpose of purchasing and/or registering for tickets sold by Universum Expo SRL, as specified and required on the registration website pages of the events organized by Universum Expo SRL. I further give my permission for my user account details to be stored. I acknowledge that I may provide Universum Expo SRL a reasonable timeframe to remove my details at any time that I no longer wish to be stored.
I acknowledge and accept that my data will be used for commercial purposes in accordance with this General Data Protection Regulation and Declaration of Consent and will be retained and stored for the purpose of events tickets selling.
Should you wish your data to be removed you must request Universum Expo SRL to do so in writing. Requests will be processed within a 30-day period after being emailed to email@example.com and/or firstname.lastname@example.org.
All ticket prices found on the registration website pages are displayed in EUR, without VAT. Invoices will be released in RON at the daily reference exchange rate of BNR (The National Bank of Romania).
Confirmation of your registration for any of events organized by Universum Expo SRL will be sent to you via email by Universum Expo SRL once full payment has been received. This email will also have your tax invoice attached. All tax invoices will be sent only by email by automatic software according to Romanian laws.
2. TERMS AND CONDITIONS
I hereby give my consent for Universum Expo SRL to use for the purposes of processing complimentary or otherwise ticket registration the mandatory data and any voluntary data I provide when registering a complimentary admission ticket on MYCONNECTOR, the ticketing platform of the events organized by Universum Expo SRL.
I further give my consent for the voluntary data provided. I acknowledge and accept that my data will be used for commercial purposes in accordance with this General Data Protection Regulation and Declaration of Consent and will be retained and stored for this purpose.
3. ONLINE SURVEYS
I hereby give my consent for Universum Expo SRL to store any voluntary information I may provide in the course of participating in an online survey. I acknowledge and accept that my data will be used for commercial purposes in accordance with this General Data Protection Regulation and Declaration of Consent and will be retained and stored for this purpose.
4. USE OF PERSONAL DATA FOR ADVERTISING PURPOSES
Universum Expo SRL will not sell, nor give your name, address, e-mail address, credit card information or personal information to any third party without your permission. By registering at the events organized by Universum Expo SRL you consent that your profile will be visible in MYCONNECTOR – the associated software networking platform that facilitates communication, messages and business meetings setup before, throughout and after the event. You will be able to contact and to be contacted via email by the providers and visitors present at the event that you registered for and also other partner events that will be held under the events’ umbrella. Follow-up on these invitations will be at your own discretion.
I hereby give my consent for Universum Expo SRL to store the following types of data as a profile for internal purposes:
• Mandatory and voluntary data collected when purchasing as shown on the registration website pages of the events organized by Universum Expo SRL
• Mandatory and voluntary data collected when registering a complimentary admission ticket as well as the date of the ticket registration. • Voluntary disclosures when participating in online surveys.
• I give consent for Universum Expo SRL to analyze and use the data for the purpose of targeted advertising communications to me on relevant topics and products in connection with Universum Expo SRL events and promotions.
• I consent to Universum Expo SRL to contact me by SMS and by phone in relation to events for which I am purchasing a ticket or registering an expression of interest.
• I consent to Universum Expo SRL to contact me by email in relation to the event Universum Expo SRL organize or for which I am purchasing a ticket or registering an expression of interest.
• I furthermore consent to the mathematical and statistical analysis of my personal data for advertising purposes (scoring).
• I also give my consent for my data to be updated and supplemented with additional data. Accordingly, I give my consent for Universum Expo SRL to collect data relating to me personally from public domain sources and to store these along with my personal data that are already under the control of Universum Expo SRL. I give my consent for Universum Expo SRL to analyze this newly collected data together with the data already under their control and to use the same for the purpose of targeted advertising communications to me on relevant topics and products in connection with trade fairs, conferences, summits, workshops, exhibitions and/or exhibiting companies of Universum Expo SRL events that might be of interest for me.
• I acknowledge that I may be photographed or filmed by Universum Expo SRL’s official photographer and/or cameraman and I consent to my image being used in promotional or event related materials by Universum Expo SRL and its partners.
• I also give my consent that the information I provided in the registration form found on the registration website pages of the events organized by Universum Expo SRL, will be sent to the partners/exhibitors which will scan my badge with my permission, after my interaction with them at their booths/sessions, at the event I registered for. I agree that these partners/exhibitors that will scan my badge to contact me after the event.
5. PERSONAL INFORMATION
When personal information (e.g. name, e-mail address, work address, phone numbers, job title, company and other contact information) is provided through the Universum Expo SRL events websites or directly by e-mail, you give consent to Universum Expo SRL for: Processing and administering your personal data to perform all necessary actions to give effect to your request or instructions Retaining a record of incoming and outgoing communications (e.g. email) to process your personal data as outlined in this Privacy Statement. Universum Expo SRL may also collect the following information about you:
• Information that you provide by filling in forms on our websites; • Name and physical shipping contact and payment addresses;
• Email address and telephone numbers;
• Credit card, debit card or bank information;
• Date of birth;
• Tax identification or VAT number (if applicable)
If you contact us we may keep a record of that correspondence. Information we receive from credit reference and fraud detection agencies or other third parties we may use to verify your information. We may ask you to complete surveys for research purposes, although you do not have to respond to them.
We may also keep personal preferences related to events and information that you share with us with your consent via third parties such as Facebook correspondence, testimonials, photos, blogs, writings, customer satisfaction surveys or customer service communications that you may send us.
6. RIGHT OF ACCESS
You have a right to be given a copy of any of your personal data held by Universum Expo SRL in accordance with the Data Protection Acts subject to certain exceptions. Requests for a copy of your personal data can be emailed to Info or addressed to email@example.com and/or firstname.lastname@example.org.
7. RIGHT OF RECTIFICATION OR ERASURE
If Universum Expo SRL holds incorrect information about you which was originally submitted by you through this website, you have the right to have the data amended. Further, you have the right to have any information you have sent to us via this website erased.
To request your right to rectification and/or erasure please send your request to email@example.com, and/or firstname.lastname@example.org. Also, you can unsubscribe to our newsletters by clicking the buttons inserted in the newsletters you receive from Universum Expo SRL or you can require your details to be deleted from our database by phone at 40 725 596 768 or 40 751 938 196. Requests should include:
• Your name and address.
• A description of the specific personal data you wish rectified.
Please note that Universum Expo SRL is not required to rectify or erase your data where doing so would prevent you from meeting your contractual obligations to Universum Expo SRL or where Universum Expo SRL is required to process (including retaining) your personal data for a lawful purpose in accordance with the Data Protection Acts.
The security of your Personal Information is important to us. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, while we strive to use commercially acceptable means to protect your Personal Information, Universum Expo SRL cannot guarantee its absolute security in the case of a hazard.
When you enter sensitive information (such as credit card number) on our registration or order forms, we encrypt that information. Universum Expo SRL reserves the right to modify this General Data Protection Regulation and Declaration of Consent at any time. Any changes will be posted on our home page and other places we deem appropriate so that you are aware of the changes.
9. REFUND AND CANCELLATION POLICY
All purchases of tickets for conferences and events are non-refundable in their entirety. Your ticket remains the property of Universum Expo SRL and is a personal revocable license, which may be withdrawn, and admission refused at any time upon a refund of the printed registration price.
In the unlikely event of cancellation of a conference or event, the liability of Universum Expo SRL Is limited to the share of paid registration fees that remains after credit card and payment processing fees have been incurred and deducted.
It is strictly forbidden for any company, organization or attendee to attempt to host or organize any event in conjunction with, contiguous to or purporting to be related to the events organized by Universum Expo SRL or its affiliates without the express prior permission and cooperation of Universum Expo SRL.
In the event of a breach of these terms any tickets purchased by the organizer and their affiliates will be rendered null and void, without refund, and Universum Expo SRL may also seek damages.
The tickets purchased are for your own personal use or that of your business only and may not be re-sold or transferred for commercial gain under any circumstances, including but not limited to use as part of any promotion or competition.
Where there has been any resale or attempted resale of any tickets (or any other breach of this term), we reserve the right to cancel the relevant tickets with immediate effect. We reserve the right to cancel any ticket purchase made by any person or body whom we reasonably believe to be associated with any ticket broker.
Universum Expo SRL reserves the right to refuse admission to any event or conference for any behavior, which it deems unacceptable, or for breach of the terms and conditions. Universum Expo SRL will not be responsible for any tickets that are lost or stolen.
The unauthorized use of photographic and recording equipment at events and conferences is prohibited. You consent to film and sound recording as attendees at any event or conference.
Universum Expo SRL will not be liable for any loss injury or damage to any person or property howsoever caused (save for death or personal injury as a result of Universum Expo SRL’s negligence or for any other type of liability that cannot by law be excluded or limited.) Name changes will be facilitated free of charge up to 30 days prior to the commencement of the event.
No name changes will be facilitated 7 days prior to the commencement of the event and the ticket price will be forfeited. For questions about registration or assistance with any registration problems, please contact us at email@example.com and/or firstname.lastname@example.org.
10. EVENT CANCELLATION, POSTMENT & SUBSTITUTION POLICY
Universum Expo SRL is not responsible for any loss or damage as a result of a substitution, alteration, cancellation or postponement of an event. Universum Expo SRL shall assume no liability whatsoever in the circumstances that an event is cancelled, rescheduled or postponed due to a fortuitous event, Act of God, unforeseen occurrence or any other event that renders performance of an event impracticable, illegal or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labour strike, extreme weather or other emergency.
Please note that while speakers and topics are confirmed at the time of publishing, circumstances beyond the control of the organizers may necessitate substitutions, alterations or cancellations of the speakers and/or topics. As such, Universum Expo SRL reserves the right to alter or modify the advertised speakers and/or topics if necessary without any liability to you whatsoever. Any substitutions or alterations will be updated on our web page as soon as possible.
Once a successful purchase transaction has been completed, tickets are delivered in electronic softcopy via email to the email address nominated by the purchaser. For some ticket types it may be necessary to complete required information – such as attendee name – before the tickets can be issued. The ticket acts as a receipt for the transaction and can be used to redeem entry at the event listed on the ticket. A printed hard-copy ticket or an electronic soft-copy ticket detailing the reference number can be used to register at the event.
Romanian law governs these terms and conditions and any dispute are subject to the exclusive jurisdiction of the Romanian Courts.
11. CONTACT US
If you have any questions or concerns about this policy or the way we operate it, please contact: SC UNIVERSUM EXPO SRL Trade Register No.: J40/7820/2014
V.A.T. Id: RO33337992
Address: Bucharest, 6 Pitar Mos, 4th floor Email: email@example.com Phone: +40 753 511 716